Student's name
Home/permanent address
Local/residence hall address
Primary student contact telephone number*
Official College e-mail address
Class standing/classification
Academic program (degree, major, minor)
Date and place of birth |
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Most recent educational institution attended
Status (full or part-time registration)
Degree received
Honors and awards received
Participation in officially recognized activities
Dates of attendance
Weight and height of athletic team members
Photograph |
Directory Information does not include personal information such as your social security number, ethnicity, race, financial records, etc., which may not be released to a third party without your permission or as authorized by law.
If you do not want all or certain parts of your Directory Information released, you must designate that choice in the box below and return this form to the Office of Student Affairs in Belk Center. Please be aware that by withholding all or parts of your Directory Information you might miss mailings and announcements, be excluded from the student directory, prevent third parties from verifying your enrollment or degree status, etc. If you do not submit this form to the College, it will be assumed that you are aware that St. Andrews may release your Directory Information and that you do not want to restrict the release of your Directory Information.
Under FERPA, a school may not generally disclose personally identifiable information from an eligible student's education records to a third party unless the eligible student has provided written consent. However, there are a number of exceptions to FERPA's prohibition against nonconsensual disclosure of personally identifiable information from education records. Under these exceptions, schools are permitted to disclose personally identifiable information from education records without consent, though they are not required to do so. Following is general information regarding some of these exceptions.
One of the exceptions to the prior written consent requirement in FERPA allows “school officials,” including teachers, within a school to obtain access to personally identifiable information contained in education records provided the school has determined that they have “legitimate educational interest” in the information. Although the term “school official” is not defined in the statute or regulations, this Office generally interprets the term to include parties such as: professors; instructors; administrators; health staff; counselors; attorneys; clerical staff; trustees; members of committees and disciplinary boards; and a contractor, volunteer or other party to whom the school has outsourced institutional services or functions.
A school must inform eligible students of how it defines the terms “school official” and “legitimate educational interest” in its annual notification of FERPA rights. A school official generally has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.” (FERPA Guidance, page 3)
Pursuant to the above FERPA Guidance, St. Andrews University designates the following (and any other individuals as may be designated by the CEO under special circumstances) as “school officials” having a “legitimate educational interest” in the information contained in a student’s education records in order to fulfill their professional responsibilities:
- President & members of the Administrative Council
- The University’s attorney
- Faculty and members of the staff of the VP for Academic Affairs (Assoc. and Asst. Deans, Registrar, Coordinator for Disability Services, Director of St. Andrews at Sandhills, and Director of the Center for Academic Success)
- Dean of Students & Assoc. Dean of Students
- Assoc. & Asst. Athletic Director
- Members of committees and disciplinary boards with a need to know
- Health Staff and Counselors
- Athletic Trainers are designated school officials for the sole purpose of treating injuries and dealing with athletic emergencies.
- Financial Aid personnel
Approved by the Administrative Council: October 18, 2011 |
